Inspections, policies and replacements remind you themselves.
FleetSaas keeps track of what is due across a fleet of 50 to 500 vehicles. It works the dates out from the meter and from how much the vehicle really does in a week. The email goes to the fleet manager and to whoever has the vehicle right now.
- Kilometres and engine hours
- Field entry with no signal
- Cars, vans and special vehicles
WX 1170J has no valid inspection
Expired on 1 Aug · hidden from dispatch
KOP-07 reaches its oil change
32 mth left at 14 mth a week · in 16 days
DW 4821K insurance ends 18 Aug
Reminder sent to M. Kowalska
This is the first screen after signing in.
Entries are made on a phone, on site.
Refuelling, meter readings and breakdowns happen out in the field. Each of those entries works out the service dates and the vehicle's cost again straight away.
From a spreadsheet to the first alert in two weeks.
We load the register from your file. Vehicle types, extra fields and alert thresholds we set up with you — they mean something different in every fleet.
Cost invoices
You assign invoice lines to vehicles. They then land in that vehicle's costs, alongside service and fuel, and you can export the whole report to CSV.
Your own fuel station
You log fuel drawn from the depot tank with no invoice, and it counts towards consumption exactly like a fill bought at a station. The tank level drops with every draw.
Alerts to a role or a person
An email and a notification on the phone — to the fleet manager, the site manager, or the person who has the vehicle right now.
Unavailability periods
Rental, planned service, damage — every period with its dates. The register shows you straight away which vehicle there is no way to send to site.
Trips and working time
Who took the vehicle, for how long, and how much of that was work. Working time is entered separately, because 8 hours on site is not 8 hours of work.
Breakdown reports with a status
A driver reports a breakdown from the phone, with a photo and the meter reading from that moment. The fleet manager takes the report through to closed, and the driver hears what is happening to it along the way.
You pay per asset in the register.
No user limit and no per-module fee — drivers, mechanics and site managers cost nothing. Retire a machine you have sold or scrapped and it stops counting from that day.
Up to 100 assets
One location, one fleet manager.
€3/ asset / month
- Register, inspections, policies
- Refuelling and costs
- Mobile app, unlimited people
Over 300
Several companies, custom roles and integrations.
Let us talk
- Your own fields and reports, shaped to your fleet
- Integration with your accounting system
- Setup with your own team
The rates are placeholders, to be set before this page goes live. The free plan covers 5 assets and 3 people.
Try it free, on your own fleet.
Create an account, confirm the address, and the register is yours — no card, no sales call. Inspections, refuelling and the mobile app work from the first vehicle.
- 5 vehicles
- 3 people in the organisation
Questions that come up on the demo.
How does the system know when a service is due?
From the meter and from how much the vehicle does in an average week. The excavator has 32 engine hours left to the threshold and does 14 a week, so the service falls in 16 days. You get the email now, not on the day the date has already passed.
We have vehicles in engine hours and cars in kilometres.
An administrator sets the unit once, on the vehicle type. You count excavators in engine hours and vans in kilometres, and that is the unit your service thresholds, consumption and cost per hour or per kilometre come out in. The operator chooses nothing: they type what the meter says. If you work in miles, we set miles for the whole organisation during setup.
There is no signal on site. Can a refuelling still be logged?
Yes. The entry is saved on the phone and arrives when the signal returns — together with the rest of the queue, in the same order. The vehicle is picked from the register, and a photo of the receipt or the meter is attached to the refuelling.
Who receives the notifications?
A role or a named person, including whoever is using the vehicle at the time. The fleet manager sees everything, the site manager sees their vehicles, the vehicle's user sees only their own dates.
How do invoice costs reach the report?
An invoice marked as a cost of a given asset enters its costs automatically. Together with service, parts, fuel, insurance and leasing it gives the real cost of one engine hour or one kilometre.
We run the fleet in a spreadsheet. Will you move it over?
Yes, importing the register is part of the setup. Refuelling and service history moves across with the assets, so average consumption and costs are calculated from day one instead of after a year of collecting data.
Can we start without talking to sales?
Yes. The free plan covers 5 assets and 3 people — create an account, confirm the address, and the register is yours. The demo is for seeing your own fleet inside it, not for getting started.
We will show this on your own fleet.
Send your vehicle list in any format. On the demo you will see your own fleet and your own dates, not our sample data.